Privacy Policy

for RPA trial software (trial version)

Version: 1

Date: 04.10.2022

I. Who we are

1 When we refer to as “us”, the “Company” or any similar term, that means Atomatik Inc and/or any of its wholly owned subsidiaries, as the context may require. Address details for all Atomatik offices are available on the Contact us page and we can be contacted at info@atomatik.com. The specific contracting party which grants you the use of the Trial Software and is responsible towards the User is identified in the correspondence leading to the creation your user account.

2 We have created and developed Atomatik software, a robotic process automation platform for business process automation comprising various modules. This Privacy Policy applies to the use of the trial version of the software (hereinafter the “Trial Software”).

3 The Trial Software is made available to selected prospective clients, at Company’s discretion (hereinafter referred to as “you” or “User”) for the purpose of testing the suitability of the Trial Software for the User internal needs.

4 If you wish to contact us, you can send use the contact details mentioned at point 1 above.

II. PURPOSE OF THIS PRIVACY POLICY. INTERPRETATION

5 This Privacy Policy describes how we collect and process your personal data as defined by the EU’s General Data Protection Regulation (“GDPR”), when you are using the Trial Software.

6 We have adopted and enforced this Privacy Policy (“Policy”) in order to align to the applicable legal requirements, in particular the GDPR. If not defined otherwise within this Policy, terms written in capitals shall have the meaning set forth by the GDPR.

7 While we may rely on local laws, we aim to uphold the Personal Data protection standards of the GDPR even for non-EU entities of the Company, as practically possible. Terms like “personal data”, “processor”, “processing”, “controller”, and other terms defined by the GDPR are used in this Policy in accordance with the definitions given by the GDPR.

8 This Policy presents in a clear and transparent manner important information regarding, among others the Personal Data we Process and the particulars of this Processing (purposes of processing, rights of the Data Subjects, etc.) as described below.

9 This Privacy Policy is also supplemented by the data processing agreement, which we are under obligation of concluding with you, in accordance with art. 28 (3) of the GDPR.

III. PROCESSED DATA AND OUR RELATIONSHIP WITH THE USERS IN RESPECT OF SUCH PROCESSING

10 Throughout your use of the Trial Software we may collect, store and use various information, among which also Personal Data.

11 Most of the Processing operations will be done in the name and behalf of the User, as we are instructed thereby, as the Trial Software is a tool for optimizing the User’s business, namely the automation of various operations within the User’s organization.

12 We also process a limited volume of Personal Data in our own name and behalf, for the purposes described, in our capacity as Data Controller.

IV. PROCESSING OPERATIONS AS DATA PROCESSOR

13 Depending on the specific types of operations of the User, you may store on the infrastructure hosting the Trial Software various data (“User-Generated Data”), which may include Personal Data.

14 As a general rule, you will be the only one with access and control over such User Generated Data (you may elect to input, modify or erase it at any time).

15 We may access the User-Generated Data upon your instructions or from time to time, for the technical and maintenance purposes, in order to ensure your use of the Trial Software.

16 Also, we may use third-party providers for the purpose ensuring certain functions of our Trial Software (e.g. Optical Character Recognition for uploaded documents, etc.). The third-party providers are reputable companies with adequate technical and organizational for ensuring data protection. The current providers are Google, Microsoft and Adobe. We have the discretion in replacing them at any moment, whilst keeping your User-Generated Data safe and your rights enforced.

17 For the purpose of Processing the User Generated Data on your behalf, the Company undertakes the data processing agreement, which you may find by accessing the following link.

V. PROCESSING AS DATA CONTROLLER

Context of processing

18 In order for you to benefit from the Trial Software you will be required to create a user account, for which the provision of certain Personal Data is necessary, as differentiated below:

Personal Data

1. Contact e-mail and password

2. Contact e-mail

Purpose of Processing

For the creation of the user account and for accessing by the User of the Trial Software.

We may also use the contact e-mail for communicating with you and for sending you marketing messages regarding the website and our services.

Data retention period

19 We will store your Personal Data for a limited period of time, as necessary to achieve the purposes of the Personal Data processing, as described in this Policy, and in accordance with our legal and contractual obligations, or industry practices. This means that we retain different categories of data for different periods of time depending on the type of data, the category of data subject to whom the data relates, and the purposes for which we collected the data. Once the retention period expires for a specific category of data, we will delete, archive, anonymize or destroy it, in accordance with our internal policies and procedures, unless prohibited by the applicable law. You may request to have all your information deleted at any time by contacting us to that effect. Our newsletter

20 For Personal Data which is used for marketing purposes, you may at all times request the cessation of the processing by contacting us.

21 You may also unsubscribe at all times from our newsletter, free-of-charge – by accessing the link provided in each such marketing e-mail. Within 48 hours from such the request we will eliminate your e-mail from our databases.

Legal basis for processing

22 Art. 6, a) GDPR – consent of the data subject. In respect of the Personal Data Processed for marketing purposes, your consent is requested upon creation of the User account. You may withdraw your consent at any time for such Processing.

23 Art. 6, f) GDPR – the Processing is necessary for the legitimate purposes pursued by the Data Controller, namely carrying out its business and ensuring the use of the Trial Software.

Recipients of User Generated Personal Data processed as Data Controller

24 As an international company, we may share User Generated Data, including Personal Data, with our affiliates situated in the EU/outside the EU, subject to appropriate safeguards. The Company applies caution when contracting with processors or other controller and has in place the necessary safeguards to comply with applicable legislation, in particular the GDPR regarding international data transfers.

25 With Company’s affiliates. We share the data with our affiliates as necessary to enable you to use the Trial Software or for our usual business (such as intra-group communication and reporting). Personal data shared with our affiliates is granted GDPR level of protection..

26 With Company service providers. For the purposes described in this Policy we use the services of various contractors, mainly digital service providers, such as Amazon Web Services. These contractors process specific categories of Personal Data on our behalf to help us host and organize data.

27 If legally required. We may also provide personal data to third parties in the following situations:

- as requested by public authorities, auditors or institutions competent to exercise inspections on the Company, based on their legal obligations, such as data protection authorities, which may ask us to provide information;

- to comply with a legal requirement or to protect the rights and assets of the Company or other entities or people, such as courts of law, or enforcement authorities;

- to third parties’ acquirers, as part of a change of control, merger or acquisition or similar procedures, if your the data were to be part of the transaction.

Automated decision-making

28 Your data shall not be used for automated decision making and profiling.

What are the Data Subject’s rights and how they may exercise such rights

29 You have the following rights in respect to your Personal data, which you may exercise at any time by submitting a request on our website here.

- The right of access

- The right to request the rectification or erasure of personal data

- The right to request the restriction of processing

- The right to withdraw your consent for processing

- The right to object to the data processing

- The right not to be subject to a decision based solely on automated processing, including profiling

- The right to data portability

- The right to file a complaint with the relevant Data Protection Authority and the right to address to the competent courts of law.

30 In order to exercise any of your rights above or to ask any questions regarding this Policy, you can contact us by using the contact details specified at the beginning of this document.

Other relevant information regarding Data Controller Processing

31 You are not under the obligation of providing us with the Personal Data mentioned above, however your refusal will result in the inability to create the use account and shall make impossible the use of the Trial Software. We strive to keep the information to the minimum necessary, so as to respect your privacy.

32 It is possible that we may amend this Policy from time to time to reflect changes to our internal policy, the website or the technology we use. You will be notified by e-mail if any such changes occur.

33 This Policy together with the Terms and Conditions represent your contract with us, that is why we encourage you to read them in conjunction with each other.